Todoist

Todoist
4.6
The top-ranked productivity app that helps millions of people organize work and life. Simplify to-do task management.
Learn More

B2B SaaS Reviews reviewers select and review products independently.
We may earn commissions if you buy through affiliate links, which help support our testing.

 

Last updated: May 16, 2024

What is Todoist?

Imagine a digital tool that organizes your daily tasks, projects, and deadlines in one accessible place.

Todoist allows you to manage your personal and professional to-do lists, setting reminders and tracking progress. With its intuitive interface, you can prioritize tasks, assign them to different projects, and collaborate with others.

It’s designed to help you keep track of everything you need to do, reducing the clutter of scattered notes and emails, and offering a clear view of your responsibilities and upcoming deadlines.

Todoist Demo Video

Who is Todoist best suited for?

1. Individuals: Todoist is well-suited for individuals who want to stay organized and manage their tasks and projects effectively. It provides a simple and intuitive interface for personal task management.

2. Small Businesses: Small businesses can benefit from Todoist’s features to manage their team’s tasks and projects. It allows for collaboration, task assignment, and tracking progress, making it suitable for small teams with limited resources.

3. Freelancers: Freelancers often have multiple projects and clients to manage simultaneously. Todoist can help freelancers stay organized, prioritize tasks, and meet deadlines, making it a valuable tool for their workflow.

Notable Features

Here’s a summary of the notable features of Todoist:

  • Quick Add: Capture and organize tasks swiftly.
  • Recurring Due Dates: Manage deadlines and habits.
  • Sections & Subtasks: Neat project organization.
  • Priority Levels: Highlight important tasks.
  • Favorites: Easily access key projects and filters.
  • Reminders: Timely task alerts.
  • Task Delegation: Share workload in shared projects.
  • Notifications: Updates on task progress and comments.
  • Personalized Task Views: Customized task management views.
  • Boards: Kanban-style task visualization.
  • Labels & Filters: Efficient task categorization and access.
  • Themes: Personalize appearance with various colors.
  • Task Management via Email: Integrate tasks from emails.
  • Comments & File Uploads: Add context to tasks.
  • Calendar Feeds: Sync tasks with your calendar.
  • Productivity Visualizations: Track progress with visual tools.
  • Activity History & Task Archive: View completed tasks and activity.
  • Todoist Karma: Points system for task completion and feature usage.

Price

Todoist offers both free and premium pricing packages.

  • Beginner: Free, includes 5 personal projects, 3 filter views, 1 week of activity history, and basic integration features​​.
  • Pro: $4 per month (billed yearly), offers everything in Beginner plus 300 personal projects, 150 filter views, unlimited activity history, task reminders, automatic backups, and an AI Assistant​​.
  • Business: $6 per user/month (billed yearly), includes everything in Pro plus a shared team workspace, 500 team projects, unlimited team members & guests, team roles & permissions, centralized team billing, and restricted projects​​.

Please note that software pricing is subject to change. It’s recommended to visit their site for pricing and contact them for more information.

Customer Success Stories

Here are some customer success stories with Todoist:

  1. Jonathan (Innovation Consultant):
    • Use Case: Managing ADHD symptoms.
    • Result: Improved focus and organization using Todoist’s simple system.
    • Source
  2. Productivityist (Team Task Management):
    • Use Case: Improving team task management.
    • Result: Enhanced team collaboration and task management clarity using Todoist Business and Premium.

Todoist Reviews

Read the best Todoist reviews by verified users here:

Note: review counts were updated on May 16th, 2024.

User review consensus on Todoist:

Todoist scores high with users for its intuitive interface, seamless device synchronization, and efficient task management. Many users appreciate its simplicity and versatility, making it a go-to for both personal and professional use. However, it falls short for advanced project management, with some finding it challenging to break down tasks for team collaboration. Overall, Todoist is praised for helping users stay organized and productive, but those needing more robust project management features might need to look elsewhere.​

Frequently Asked Questions

How does Todoist help with task management?

Todoist helps users organize and prioritize tasks, set due dates and reminders, collaborate with others, and track progress, making it easier to manage and complete tasks efficiently.

Can I access Todoist on multiple devices?

Yes, Todoist is available on various platforms including web, mobile (iOS and Android), desktop (Windows and Mac), and browser extensions, allowing users to access their tasks and stay organized across multiple devices.

Does Todoist offer integration with other apps and services?

Yes, Todoist integrates with popular apps and services like Google Calendar, Gmail, Slack, and more, enabling users to sync tasks, create reminders, and streamline their workflow.

Is Todoist suitable for team collaboration?

Yes, Todoist offers features like shared projects, task assignments, comments, and file attachments, making it ideal for team collaboration and ensuring everyone stays on the same page.

Can I set recurring tasks in Todoist?

Yes, Todoist allows users to set recurring tasks with customizable frequencies, ensuring that repetitive tasks are automatically generated and never forgotten.

Still have questions? Get in touch

Learn More About Todoist

Want to learn about Todoist?
Learn more on their site.

Author

  • Joe Kevens B2B SaaS Reviews

    I'm the Founder and Editor-In-Chief of B2B SaaS Reviews and the Director of Demand Generation at PartnerStack, the leading platform for partner management and affiliate marketing in B2B SaaS. My experience spans several notable B2B SaaS companies, including Influitive (Advocate Marketing), LevelJump (Sales Enablement, acquired by Salesforce), and Eloqua (Marketing Automation, acquired by Oracle). I hold a Bachelor of Commerce in Marketing Management from Toronto Metropolitan University and a Master of International Business from Queen's University, with academic exchanges at Copenhagen Business School and Bocconi University.

How would you rate this product summary?
1-Stars
1-Stars
2-Stars
2-Stars
3-Stars
3-Stars
4-Stars
4-Stars
5-Stars
5-Stars
Arrow-up